12/2/2021 by Michael Management Posted in SAP

A contract, of course, is an agreement between a vendor and a buyer. A contract is known as an “Outline Agreement” in SAP terms.

The vendor agrees to provide certain goods/products to the buyer during the agreed period and for the agreed terms. On the other hand, the buyer is also responsible to purchase the agreed-upon quantities under the terms and conditions specified in the outline agreement.

In this article, we will outline the steps you will need to follow when creating a contract or outline agreement in SAP. We will also learn how to navigate to an existing outline agreement.

 

Steps for creating an outline agreement/contract in SAP

Step 1: Navigate to the agreement creation screen. The T-code for outline agreement creation is ME31K.

ME31K

 

You can also go to the outline agreement creation screen by following the below path:

Logistics >>> Material Management >>> Purchasing >>> Outline Agreement >>> Contract >>> Create

Outline Agreement Creation

 

This will take you to the initial screen for contract creation.

Create Contract - Initial Screen

 

Step 2 - Vendor: You need to enter the vendor code in this field or click on the search icon and search for the desired vendor.

Vendor

 

Step 3 - Agreement Type: Select the agreement type. We have selected the quantity contract MK here for our example.

SAP Agreement Type

 

Step 4: Enter Purchasing Org and Purchasing Group to enter in the main screen of the contract.

SAP Outline Agreement Purchasing Organization

 

Step 5: Press Enter. You will see the header data screen shown below.

Create Contract Header Data

 

Step 6: Fill in all the required entry fields on this screen.

Validity End: It is the expiry date of the contract. The buyer will be responsible to purchase all the agreed quantities on/before this date.

Payment Terms: The payment term is the agreed term decided between both parties. The buyer is responsible to release the payment of delivered material as per the agreed payment terms mentioned in the contract.

SAP Outline Agreement - Payment Terms

 

Select and enter the agreed payment term and with the vendor. In the below screen, you can see the list of payment terms in SAP.

Create Contract - Terms of Payment

 

Enter the contract expiry date or validity end date of the contract.

Create Contract Expiry Date

 

Step 7: After entering all the required data on the initial screen, press Enter or click on the overview icon or press F5.

 Overview Icon

 

Step 8: The next screen will be the item overview. In this window, item-level information will be provided.

  1. Material Code and Description
  2. Targeted Quantity
  3. Get Price

SAP Agreement - Item Overview

 

Now you can enter the material code, targeted quantity, and net price.

Material Code - Targeted Quantity - Net Price

 

Step 9: Verify the data and save the agreement by click on the SAVE icon.

Item Overview

 

The outline agreement will be saved and a new number will be generated. You can see the number at the bottom of the SAP screen. Copy the outline agreement number.

Outline Agreement Number

 

How to view an outline agreement

To view an outline agreement, go to the T-Code ME33K and enter the agreement number.

View Outline Agreement

 

Press Enter or click on the overview icon.

Overview Icon

 

The contract main screen will be displayed. Here, you can see the item detail, quantity, and net price.

View Outline Agreement - Item Overview

 

Click on the header details icon or press F6 to view the contract validity, payment terms, and other details.

Header Details Icon

Header Details

 

You can also get the pdf copy of the contract by using the T-Code ME9K.

 

Learn More

Want to learn more about Outline Agreements in SAP and earn your certification? Be sure to check out our SAP Outline Agreements Course for hands-on training, simulated as if you were logged into an actual SAP system!


Author Photo

Michael Management Corporation (MMC) is an award-winning provider of hands-on SAP training simulations for global enterprises, government agencies and medium-sized businesses. MMC enables organizations to maximize business performance and minimize financial reporting errors through a combination of SAP eLearning content and SAP sandbox systems.
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