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Data for arch. subobj. &2 to &3 prep. for supplementary data destruction

Message type: E = Error

Message class: HRPA_ARCH -

Message number: 107

Message text: Data for arch. subobj. &2 to &3 prep. for supplementary data destruction



What causes this issue?

Preprocessing for the destruction of data has been run successfully for
the selected personnel number and archiving subobject &V_2&.


&SYSTEM_RESPONSE&,,
The system has generated a destruction log in the infotype <LS>
Archiving/Data Destruction</> (0283) for the personnel number and has
set the status to <LS>Prepared for Supplementary Data Destruction</>.
This status has been set as a result of the following prerequisites:
A destruction log (data record in infotype 0283) with the status <LS>
Destroyed</> already exists for the personnel number for the archiving
subobject &V_2&.
The preprocessing program has been restarted for the archiving subobject
&V_2& and there is data to be destroyed.
The end date &V_3& of the new data record in infotype 0283 is identical
to the end date of the existing destruction log data record.
If you have run the delete program, the system automatically sets the
status of the destruction log to <LS>Destroyed</>.
<ZH>Example</>
You destroy data for the archiving object <LS>HR: Communication</>
(HRPA_CMNTN). Two data records exist for the archiving subobject CELL,
with the following validity:
Data record A: 01/01/2005 - 12/31/2007
Data record B: 01/01/2008 - 12/31/9999
The retention rule for this archiving subobject states that the data
must be retained for three years after the end of the year (<LS>Starts
at End of Year</> END_OF YEAR).
You run a complete data destruction session with a preprocessing phase,
a write phase, and a delete phase. The system destroys all data until
December 31, 2008. Only data record A is destroyed for the archiving
subobject CELL. Data record B is not destroyed since it is valid until
December 31, 9999. The system creates a destruction log with the status
<LS>Destroyed</> and the end date December 31, 2008 for the archiving
subobject CELL in infotype 0283.
After the data has been destroyed, data record B is delimited to
December 31, 2008.
You start a new data destruction session for the archiving object
HRPA_CMNTN. In preprocessing for the archiving subobject CELL, the
system selects data record B that has been delimited to December 31,
2008 and therefore fulfills the criteria for the destruction of data
(end date December 31, 2008 and reaching the retention period of three
years).
Since a data record in infotype 0283 with the status <LS>Destroyed</>
and the end date December 31, 2008 already exists for the archiving
subobject CELL, after preprocessing, the system sets the status to <LS>
Prepared for Supplementary Data Destruction</> instead of <LS>Prepared
for Data Destruction</>.
If you use the report RP_PA_ROLLBACK to start a rollback of
preprocessing for the destruction of data, the system recognizes that th
is destruction log data record has been changed and not newly created,
and resets the status to <LS>Destroyed</>.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.


Error message extract from SAP system. Copyright SAP SE.