SAP S/4HANA Finance (formerly SAP Simple Finance) comes with a lot of features, such as the universal journal, streamlined design, and real-time analytics. The new SAP Asset Accounting (FI-AA) module is one example of a financial module that has been redesigned in the S/4HANA suite to increase process efficiencies across the life cycle of an asset. Additional advantages of migrating to new FI-AA in SAP S/4 HANA are listed below:
An SAP purchase order assigned to an asset.
After I post this document, I create a goods receipt with reference to this PO. The goods receipt document generates two accounting documents in table ACDOCA (Figure 2). As you might know, the value of RMWE in the BTTYPE field is the activity indicator for the original goods receipt.
Goods receipt postings in table ACDOCA
To use the new FI-AA module, you must have the SAP General Ledger activated and running in your SAP system. Other than the activation, no configuration is necessary because all the SAP General Ledger scenarios are active by default. The only exceptions are document splitting or adding a ledger. Also, you do not need to make any changes to your master data. Master data from your classic FI-AA is leveraged per se by the new FI-AA.
I mention this as there is a perception in the industry that you can jump from the classic General Ledger directly to SAP S/4HANA Finance. I have also encountered the perception that migration involves making changes to your asset master data or that the master data is affected in some way. These are incorrect perceptions.
Figure 3 displays the list of activities you need to carry out to prepare for and migrate to new FI-AA. The activities at a high-level are:
Activities in the IMG for migrating to the new FI-AA.
Before you start your preparation for migration, you first need to check the global settings (step 1), make the appropriate changes if needed such as the creation of the necessary ledgers and ledger groups, and then carry out the preparation and migration activities (step 2). This is shown in Figure 4.
Sequencing your FI-AA migration activities
If you are migrating from classic FI-AA to the new FI-AA, you need to execute the migration activities that are relevant to your enterprise. I recommend that you read the documentation in the “Prepare for New Asset Accounting” step in the IMG as shown in Figure 4. The document lists in detail all the steps that are needed to be carried out prior to starting your migration into the new FI-AA. I also recommend that you carefully read the documentation for “Perform Additional Manual Activities.” Depending on your particular situation, some of these manual activities could be relevant to your enterprise.
What actually happens after you migrate? Your FI-AA transaction data is moved to the universal journal ledger (ACDOCA) from the existing FI-AA tables. As you start posting into the new FI-AA, documents post directly to ACDOCA and no postings are made to certain existing FI-AA tables (as mentioned earlier). You can identify these documents by checking for the posting key (technical field name BSCHL). Debit postings to an asset account have a value of 70, and a credit posting has a value of 75. Figure 5 displays a few relevant asset documents from table ACDOCA.
Asset postings in table ACDOCA
There is a useful feature in IMG activity menu called Overview for Experts. You can see this in Figure 4. If you are an experienced FI-AA configuration person, you will find it convenient to navigate to this node and check important FI-AA configuration activities such as depreciation areas, asset classes, and account assignments. These activities are already available under relevant individual nodes elsewhere, but for the configuration experts, this is the place to go to for ensuring whether these key activities have been carried out and if not, you can execute directly from this activity.